Clear and simple privacy information
The wildlife form is designed to collect as little personal information as possible.
The data controller is the Poringland Wildlife Meadow community project. You can contact the project through the Report a concern page.
Photographs are optional. By uploading one, you confirm that you took it or have permission to share it, and that it does not show identifiable people, children, vehicle registrations, house numbers or private information.
The website resizes and re-encodes uploaded images before storing them. This removes common embedded metadata, including most camera and location metadata. The uploader keeps copyright and gives the project a non-exclusive permission to store, resize and display the image for community, education and conservation purposes.
Anonymous species records are used for the legitimate interests of community biodiversity monitoring, education and meadow management. Optional photographs are displayed on the basis of the uploader's clear permission. Photograph permission can be withdrawn through the concern form.
The public dashboard and CSV dataset may show the record reference, date, time, wildlife group and species. Approved photographs may also appear publicly. Technical security information and concern form contact details are never included in the public dataset.
The main form does not intentionally collect a child's personal information. Children should use the website with an adult and should ask an adult before uploading a photograph. Photographs of identifiable children or adults are not accepted.
The website temporarily creates a one-way hash of the internet address used to submit a form. It is used only to reduce spam and repeated automated submissions and is deleted after 24 hours. The original internet address is not stored in the wildlife database.
The twelve identification photographs used on the record form are stored within this website. The visitor's browser does not need to contact an external wildlife photograph service to display them.
The site uses one essential session cookie for form security and administrator login. It does not use advertising, analytics or marketing cookies.
Use the Report a concern page to request a correction, report a copyright or privacy issue, or ask for a photograph or record to be removed. Include the public record reference where possible.
You may also have rights under UK data protection law, including access, correction, restriction, objection and erasure where those rights apply. You can complain to the Information Commissioner's Office if you believe personal information has been handled incorrectly.
Records are submitted by members of the public and may not be independently verified. Do not treat this dataset as a formal ecological survey, planning assessment or evidence that a species is absent from the meadow.
Privacy information last updated: 29 July 2026.
